Gallery options change based on the content in the clipboard and the app into which the content is pasted. Users can also export or import any customization changes made to the ribbon to facilitate backups, deployment, or sharing, or reset all ribbon customizations. The new icons are based on colors that correspond to their respective apps, as per previous releases, with an increased emphasis on app letters.
From the Backstage view users can also save documents directly to remote locations within Excel, OneNote, PowerPoint, and Word to facilitate remote access and co-authoring sessions. A Microsoft account is required to use Office functionality related to OneDrive. In PowerPoint and Word, users must upload changes to the server by manually saving the shared document. Clicking this icon in PowerPoint and Word displays contact information including the presence of co-authors; similar information can be accessed through the Info tab of the Backstage view.
When co-authors click the name of another co-author, they can send an e-mail message with an email client or start instant messaging conversations with each other if a supported app such as Skype for Business is installed on each machine. If a conflict between multiple changes occurs in PowerPoint or Word, sharers can approve or reject changes before uploading them to the server. Edits made since a notebook was last opened are automatically highlighted and the initials of the co-author who made an edit are automatically displayed.
In the client version of OneNote, co-authors can also search for all edits to a notebook made by a specific co-author. Click-to-Run products install in a virtualized environment—a Q: The download process is optimized for broadband connections. In Office product activation was only required for OEM or retail versions of the product. When users open a document, the structure of its file format is scanned to ensure that it conforms with specifications defined by XML schema ; if a file fails the validation process it will, by default, be opened in Protected View, a new read-only, isolated sandbox environment to protect users from potentially malicious content.
To improve Office File Validation, Office collects various information about files that have failed validation and also creates copies of these files for optional submission to Microsoft through Windows Error Reporting.
Administrators can disable data submission. When users attempt to open a document that fails validation, they must first agree to a warning prompt before it can be opened. When a document is opened from a potentially unsafe location such as the Internet or as an e-mail attachment, or if a document does not comply with File Block policy or if it fails Office File Validation, it is opened in Protected View, which prohibits potentially unsafe documents from modifying components, files, and other resources on a system; users can also manually open documents in Protected View.
As a precautionary measure, active content within a potentially unsafe document remains disabled when a user reopens it after exiting Protected View until a user clicks the "Enable Content" button on the message bar, which designates the document as a trusted document so that users are not prompted when it is opened in the future.
The main process of each app is assigned the current user's access token and hosts the Office user interface elements such as the ribbon, whereas the Protected View process consists of the document viewing area, parses and renders the document content, and operates with reduced privileges; the main process serves as a mediator for requests initiated by the separate process. Documents residing in either local or remote directories can be trusted, but users are warned if an attempt is made to trust a document from a remote resource.
Trusted document preferences, referred to as trust records, are stored within the Windows Registry on a per-user basis; trust records contain the full path to trusted documents and other information to protect users from social engineering attacks. It is exposed as a Remove Background command that appears on the Picture Tools contextual tab on the ribbon when an image is selected. When activated this command displays a separate Background Removal contextual tab and places a selection rectangle and magenta color over portions of the selected image.
The selection rectangle determines, based on an algorithm, which area of the selected image will be retained once the background removal process is complete, whereas the magenta color indicates the areas that will be removed. Users can manually adjust the position and size of the selection rectangle and also mark individual areas of an image to keep or remove;  it is also possible to delete a mark after an inadvertent selection or if it produces an undesired result.
After the background has been removed, users can apply various visual effects to the result image or wrap text in a document around it ; users can also crop the image since removing the background does not reduce its original size.
The crop selection rectangle now grays out the portions of an image to be removed during a crop process and displays the result area in color, instead of completely removing all portions of an image outside of the selection rectangle from view as in previous versions of Office; images can now be repositioned underneath the selection rectangle while it is active.
By default, Office , like previous versions, automatically resizes images that are inserted into shapes, which can negatively affect their aspect ratio. To address this, images in shapes can now be cropped or resized after being inserted, and individual Fit and Fill options have been incorporated. The former option resizes the selected image so that the entire area of the crop selection rectangle or shape is filled, whereas the latter option resizes the image so that it is displayed within the selection rectangle or within a shape in its entirety; both options maintain the original aspect ratio of the selected image.
Images inserted into SmartArt diagrams can also be cropped, resized, or repositioned. Publisher and Word support OpenType features such as kerning , ligatures , stylistic sets , and text figures with fonts such as Calibri , Cambria , Corbel , and Gabriola.
Excel supports hardware accelerated chart drawing, and PowerPoint supports hardware accelerated animations, transitions, and video playback and effects; slideshow elements are now rendered as sprites, which are then composited with additional effects such as fades and wipes implemented using Pixel Shader 2. The functionality is exposed through a new Screenshot command on the Insert tab of the ribbon that, when clicked, presents individual options to capture either app windows or selections of content.
The former option presents open windows as thumbnails in a gallery on the ribbon that insert a screenshot of the selected window into the active app, while the latter option minimizes the currently active app, dims the screen, and presents a selection rectangle for users to create a screenshot by holding the main mouse button, dragging the selection rectangle to a desired area of the screen, and then releasing the button to automatically insert the selection as an image into the document.
Only windows that have not been minimized to the taskbar can be captured. After a screenshot has been inserted, various adjustments can be made. The SmartArt text pane now allows users to insert, modify, and reorder images and their associated text within a diagram, and new Move Up and Move Down commands on the ribbon facilitate the reordering of content.
Images are automatically cropped when inserted into shapes within SmartArt diagrams to preserve their aspect ratio; users can also manually reposition images. During the crop process, the layout of shapes in SmartArt diagrams is locked to prevent users from inadvertently modifying its position while making adjustments to an image. Of these, a new Picture category dedicated to the presentation of images includes over 30 diagrams, and the Organization Chart category includes 3 new diagrams.
The Convert to Shapes command, a feature introduced in Office SP2 as a context menu option that turned SmartArt into a group of customizable shapes, is now featured as on option on the ribbon in both apps. Additionally, in PowerPoint, it is possible to convert SmartArt diagrams into bulleted lists through a new Convert to Text option.
Accessibility Checker can be accessed through the "Check for Issues" button on the Prepare for Sharing group on the Info tab of the Backstage view.
Clicking the button opens a task pane with a list of accessibility issues discovered in the document and also provides suggestions to address these issues. The Backstage view also reports accessibility issues in the Prepare for Sharing group so that they can be addressed before the document is shared with other users. Translations for phrases or words are displayed within a tooltip, from which users can hear an audio pronunciation of the selected text provided by one of the Microsoft text-to-speech voices installed on a machine, copy the translation to the clipboard so that it can be inserted into another document, or view a definition provided by an online service if the selected text is a word.
Users can download various text-to-speech engines from Microsoft. The navigation pane also replaces the Find dialog box in previous versions and now highlights search results.
Options include the ability to add various visual effects, to bookmark specific scenes for playback when advancing slides, to fade in or out , and to trim videos. Online videos can also be inserted into presentations, and presentations themselves can be saved as videos.
Here's a chart Why force users to endure an ad-supported limited version now? Microsoft has revealed a whole plethera of options and prices for Office On Tuesday it announced the prices for four boxed retail versions and three "key card" versions. It has also promised a free, advertising supported version available only on new PCs. I've pieced together a chart from a variety of sources including Microsoft's official pricing announcement via its Microsoft Office team blog , and news stories hosted in Network World. Remember, the Product Key Card is nothing more than the price you pay to upgrade the freebie, limited starter version that is bundled on a new PC to a fuller, paid-for version.