Pros of Office Work Anywhere One of the biggest advantages of Office is the ability to work from anywhere as long as you have an internet connection. If you have a plan that includes desktop version of Office, they can be installed on up to 5 devices per user.
This is especially helpful for companies with remote employees, multiple locations and companies with employees who travel often. The biggest advantage of this? You get one version of the truth. Everyone who needs to contribute to or edit a document or spreadsheet, or presentation, etc , can work on the same version and get real-time changes rather than having multiple version floating around that have to be combined. You can also share direct access to your files, rather than send files as attachments.
This means people can make changes to one file rather than having multiple copies. Check the Office Blog to get an idea of what kind of upgrades you get with an Office plan. Mix and Match Plans There are several different Office business plans available with different programs and features. Not everyone in your company is going to need the exact same thing. You can check out a breakdown of the different plans here.
Subscription-Based Payment Office is a subscription-based service, meaning you pay a low monthly fee per user rather than a large lump sum up front. This can be helpful from a cash flow perspective. Some of our favorites include: Encrypted email: This keeps anyone other than the intended recipient from reading your email Data Loss Prevention: A select few Office plans allow businesses and users to install full desktop versions of Office, including Word, PowerPoint and Excel.
If your business does suffer from internet downtime , then users can load up the desktop versions and continue working offline. Once you're reconnected to the internet, all of the changes that were made offline will sync and you won't have any disrupted productivity.
When we subscribe to something, some of us will want to make sure we turn auto-renew off while others will hope that their subscriptions automatically renew and they can forget all about that aspect. However, businesses might decide in the future that they don't want to renew and will see out their subscription. When it comes time to cancel, they might realise their renewal date was last month and you've already started to pay the new period's fees. Good luck explaining that to your boss. That's a slight issue with Office , as auto-renewal is turned on by default when a subscription is purchased by a business.
Some businesses simply won't have the time to go in and fiddle around with the settings when their time could be used elsewhere. Somebody will have to make sure they go into the Office admin centre well ahead of time to make sure the renewal setting is what the business wants it to be. This is vital, as you may have turned auto-renew off but changed your mind later and then realise that your subscription has expired and needs to be bought again.
Despite that, most businesses will probably prefer to store and control their own data without letting somebody else keep an eye on it. Think about it - how comfortable will you be letting somebody you've never met look after your car? When switching to Office , you're automatically trusting Microsoft with all of your data regardless of how important or confidential that data is and not everyone is going to be comfortable with that.
By switching to Office , any organisation's data is hosted in Microsoft's data centre. Microsoft has implemented a series of safety and management regulations too. The restrictions they have in place could interfere with your company's daily activities.
In short, the positives of how secure their data centre is means that Microsoft storing your data is actually a good thing. Compatibility Issues This is perhaps the worst case scenario a business could face.
You might be ecstatic at finding out that Office is exactly what you need. But when it comes to finally rolling it out onto your systems, realising your systems are outdated and incompatible with Office will set you back. Microsoft does continually release new upgrades and versions for organisations like yours to enjoy, but that can only happen if you're all using devices that are capable of handling something like Office If your critical systems aren't compatible with Office , then there are a few costly ways around it.
Either buy new systems or upgrade every existing one to a newer version of Microsoft. That's because Office is entirely cloud-based. So, emails, files and Office programs can be accessed on any compatible device from any location where there's internet access.
This is highly beneficial to those businesses that have offices in several locations or employees who are remote or need to travel yet still need to access Office programs.
That means productivity remains at an all-time high. Without this important benefit, businesses will only be able to access files on-premises. Not only that, but because of the numerous plans available to subscribe to, businesses also have the option to install the full desktop versions of Office programs for offline remote-working.
Seamless Collaboration To Maintain Productivity For some businesses, collaborating with in-house departments or third-party sources is vital. That's why the Co-Authoring tool is a huge benefit for businesses that subscribe to an Office plan. Although Office provides businesses with either 1TB or unlimited storage, you'll no longer have to see duplicate files hovering around the company network.
Image Credit: Office Blogs Instead, the Co-Authoring tool allows users to contribute to or edit a particular document where everyone can easily work on the same version one user has created. As you can see in the image above, real-time changes are also shown so you know exactly who's made changes, when they were made and the exact things that have been amended.
No time is wasted looking for valuable data, so users don't have to wait for somebody else to finish before working on it themselves. Robust Security Features For Extra Protection One of the worries about moving to the cloud is how secure data will be.
These aren't simple methods either like hashed passwords - they're methods businesses will be confident in trusting. The common favourites amongst businesses include:
Business Technology Nearly everyone who has been in contact with a computer since the release of the Windows 8 operating system has likely heard about Office in some capacity or context. It is predominantly marketed toward businesses under several plans, making it versatile toward a variety of company needs. The Benefits When it comes to the good Office can offer your company, there are quite a few advantages ranking high on the list. The assurance of data security.